Visa Invitation Letter Requests

Individuals may request letters of invitation from INSAR to support their efforts to obtain travel visas for the INSAR Annual Meeting. To submit a request, you must fill out the online form below. Please note that you must be a current paid INSAR Member or Annual Meeting registrant to receive a letter from INSAR.*

Important information regarding Visa Invitation Letters (please read):

Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.

If you are presenting a paper, and it is available, include the Abstract ID# and Abstract title and session type (poster, oral or panel) in which the paper will be presented, or if you are exhibiting, please indicate so in your request.

PLEASE NOTE that each individual requesting an invitation letter must submit a separate online form. 

All letters will be sent in PDF format to the email address provided. Requests are processed within 4 business days.

*While a visa invitation letter may be a necessary or helpful as part of your visa application process, it is essential to understand that this letter does not guarantee that your visa will be accepted. Visa approval is at the sole discretion of the issuing country's embassy or consulate. Each application is reviewed based on individual circumstances and the fulfillment of all visa requirements. Therefore, even with a letter of invitation, the final decision remains with the immigration authorities. Annual Registrants that request an official “Invitation Letter” from INSAR to submit with their visa application prior to the meeting are eligible for a full refund of their meeting fees if the visa is denied or not processed in time to attend the meeting. See cancellation policy for further details.

Visa Invitation Letters Request Form